Checklist for a wedding coordinator, what should you have?

Checklist for a Wedding Coordinator

Checklist for a wedding coordinator

Coordinating a wedding can be a complicated task, so some couples prefer to hire a wedding coordinator who will surely have a long list of tasks to carry out. This list may vary depending on what the couple decides to carry out, however, there are some tasks that can be similar or the same in almost all ceremonies of this type.

The wedding coordinator, who can be hired or even yourself, has an important role in the wedding, as he or she takes care of important details so that everything is ready before the big day. Likewise, he or she manages matters at the ceremony itself so that the couple can enjoy themselves and not have stressful moments that may occur during the wedding.

Ready to coordinate at weddings

Manage RSVPs: The coordinator can help manage the guest list, food orders and table arrangements as guests confirm or decline to attend the ceremony.
Wedding timeline: The wedding planner can assist in the creation of a specific wedding day timeline, describing the actions to be taken during the wedding. In addition, this timeline also includes the arrival of vendors and the start and end times of the celebration.
Communicating with suppliers: this task is of vital importance, as the coordinator ensures that the contracted suppliers deliver what is ordered on time and that the orders go out as ordered.
Keeping the wedding on schedule: On the wedding day, the wedding coordinator must make sure that everything goes according to schedule. He or she is responsible for making sure that the entire celebration goes as planned and according to what the couple is looking for.

When to hire a wedding coordinator

It is important to take into account what the couple wants in their wedding, as there are tasks that can be delegated to a family member or friend who is reliable and willing to offer their help during the day and prior to the ceremony. However, if there are tasks that can become complicated to perform, it is best to leave this in the hands of an expert, in addition, it will guide you so that everything on this day goes perfectly.

How much does it cost to hire a wedding coordinator?

The cost of a wedding coordinator can vary depending on factors such as the complexity of the event, the size of the guest list, the number of vendors, the decoration installation and the time of the wedding. Depending on your experience or the contracted company that offers this service, the price can vary, but generally, annually, a wedding coordinator earns between $30,000 and $75,000, so in each event you can get to charge an approximate of $80 per hour.

For couples looking to minimize stress and ensure that every detail is flawless, hiring a wedding planner can be a valuable investment. The peace of mind knowing that a professional is handling all logistical aspects allows the couple and their loved ones to fully enjoy the special day without worrying about unforeseen problems that may arise.

Ultimately, whether you decide to hire a professional coordinator or delegate specific tasks to trusted friends and family, the important thing is to find the balance that will make your wedding a memorable and stress-free experience. With proper planning and the right help, your wedding day will be everything you dreamed of and more.